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Delegates & Governance

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The Governance Process in Girl Scouts Heart of the Hudson, Inc. is defined by the council's Bylaws. Led by the Board President, the Board of Directors (referred to as the Board from this point forward) exercises its ultimate authority and fulfills its responsibility for furthering and ensuring the Girl Scout Mission: for the care, custody, and oversight of Girl Scouting within its jurisdiction; and for providing strategic direction and leadership for the council. 

Applications

Join Girl Scouts Heart of the Hudson's Board of Directors or Board Development Committee, or serve as a Juliette Delegate-at-Large or National Delegate. 

 

Application Application Deadline
Board Development Committee Member  January 31, 2022
Board Director (Adult)  January 31, 2022 
Board Director (Girl)  December 13, 2021
Juliette Delegate-at-Large  December 13, 2021 
National Delegate (2022-2025)  January 31, 2022
Board of Directors

Board Officers:
Fay Casatuta - President
Carol Vergara- First Vice President
Christina Ho - Second Vice President
Jolene Borell - Treasurer
Barbara Londa - Secretary

Directors at Large:
Kim Barnett
Michael Bruno
Nicole Canada
Catherine Corbin
Christine Drasba
Lisa Gariolo
Michele Pollack-Rich
Randi L. Rios-Castro
Anna May Wiede
Jean Zappia

Girl Members at Large:
Molly McGarity
Ariel Yarmus

Marie Reger - Chief Executive Officer, Ex-Officio

Composed of members from across the council and spanning the private and nonprofit sector, the Board guides the direction of the council. Board Officers and Directors at Large are volunteers and members of Girl Scouts of the United States of America (GSUSA).

Board Committees, Task Forces, and Advisory Groups

Board committees, task forces and advisory groups (referred to as committees and groups from this point forward) contribute significantly to the success of the council. These committees and groups include Board Directors, council staff, and volunteers such as alumni and community members with a particular expertise and a shared passion for the Girl Scout Mission. Some committees, such as the Board Executive Committee, include only Board Officers. 

These committees and groups are a practical way for the Board to structure and manage their work. Smaller groups are more focused and efficient in dealing with certain issues than a full Board. A committee or advisory group is created to provide counseling and advice for the Board or to handle a task on the Board's agenda. They are charged with specific and clearly defined scopes of work. Any recommendations made by a committee or advisory group must be approved by the Board. 

In addition to the Executive Committee, our Board divides their work across
the following standing committees:
• Audit
• Board Development
• Finance
• Fund Development
• Governance
• Investment
• Property
• Strategic Planning

Board Development Committee

The Board Development Committee works to prepare a single slate of nominees for Board Officers, the Board, Board Development Committee, and National Delegates and their Alternates (every three years). The slate of nominees is considered for election at the Annual Meeting.

Members:

Patricia Allen
Kim Barnett
Miriam Beveridge
Tamara Hanlon
Victoria Hochman
Barbara Londa
BK Munguia
Judith Silverman
Anna May Wiede

Girl Directors

Each year, Girl Scouts Heart of the Hudson is proud to elect two girl members to the Board. Serving as a Girl Director on the Board offers girls a unique leadership opportunity to represent the girl membership across our council at the Board level. These girls play a critical role by providing the girl voice as they help to influence council policies. 

Girl Directors participate in all Board functions and deliberations and are held to the same performance expectations as their adult Board colleagues (with the exception of financial giving). 

If you have any questions about becoming a Girl Director, email delegates@girlscoutshh.org.

National Delegates

National Delegates serve as voting members at the National Council Session (NCS), which is held every three years. As members of the National Council, National Delegates hold elections, amend the GSUSA Constitution, determine the general lines of policy for the Girl Scout Movement and program by considering and acting upon proposals directed toward fostering and improving Girl Scouting, and receive and act upon reports of the National Board of Directors. National Delegates are the voice of our council membership to GSUSA and the National Board. 

National Delegates for the 2020 NCS:

Patricia Allen: Larchmont, Westchester
Fay Casatuta: Wappingers Falls, Dutchess
Joanne Casella: Mahopac, Putnam
Maureen Delia Connolly: Cortlandt Manor, Westchester
Ritza Jolie Falcon-Santigo (G): New City, Rockland
Andrea LaMantia: New City, Rockland
Merrill McGarity: Pearl River, Rockland
Gina O'Shaughnessy (G): Peekskill, Westchester
Liz Poling-Hiraldo: Croton on Hudson, Westchester
Marie Reger (CEO): Tappan, Rockland
Robin Stoutenburg: Clintondale, Ulster
Nicole Zlotnikov (G): Scarsdale, Westchester

National Delegates for the 2023 NCS:

Girl members who are 14 years old as of December 31, 2022, and adult members who reside in the boundaries of Girl Scouts Heart of the Hudson are eligible to apply to be a National Delegate to serve a three (3) year term (2022-2025). The 2023 NCS will be held July 2023 in Orlando, FL. Interested girl and adult members should read the position description and National Delegate FAQs and submit and application by January 31, 2022 to be considered. 

Service Unit Delegate Description

Representing our council as a Delegate, Alternate Delegate, or a Juliette Delegate-at-Large (referred to as Delegate from this point forward) for your service unit is an honor and a privilege. Your role is essential as a representative and voting member of our council membership. By serving as a Delegate, you are proudly stating your commitment to place the needs and desires of our council and your service unit above your own personal interests. Delegates serve as the primary communication link between our girl and adult members and our Board. As a Delegate, you have the opportunity to influence decisions that benefit all girls in our council. You will also gain knowledge about council governance and influence council policies. 

As a Delegate, you will report directly to your Service Unit Manager and the Membership Team for Girl Scouts Heart of the Hudson. You will receive support, guidance, and encouragement from the Membership Team, and have access to relevant learning opportunities and materials that prepare and support you in this role. 

View Full Service Unit Delegate and Alternate Delegate Position Description

View Full Juliette Delegate Position Description

Delegate Responsibilities
  • Serve for a three (3) year term 
  • Complete Delegate training
  • Perform duties outlined in the Delegate volunteer position description
  • Participate in the following meetings: 
    • Service unit meetings 
    • Fall and Spring Delegate meetings
    • Special meetings of the council
    • Annual Meeting 

In the absence of the Delegate, the Alternate Delegate will fulfill all responsibilities and duties. 

Juliette Delegate-at-Large

  • Service for a one (1) year term
  • Be a girl member who is at least 16 years old 
  • Complete Delegate training 
  • Perform duties outlined in the Delegate volunteer position description 
  • Participate in the following meetings: 
    • Service unit meetings, if applicable
    • Fall and Spring Delegate meetings 
    • Special meetings of the council 
    • Annual Meeting
Delegate Eligibility
Qualifications and core competencies:
  • Must be a current registered and active member of Girl Scouts, 16 years of age and older, including Juliettes; willing to subscribe to and exemplify the principles expressed in the Girl Scout Promise and Law.
  • Able to consider council action for the well being of the organization to include the seven-county council jurisdiction.
  • Knowledge or willing to understand council Bylaws.
  • Previous Girl Scout volunteer experience preferred.
  • Express ideas and facts clearly and accurately.

Delegate Elections

Each service unit may elect no less than two Delegates with additional Delegates and Alternate Delegates added as determined by the Board based upon the girl membership of the service unit as of September 30 of each year. The number of Delegates may be adjusted annually. 

Process:

All prospective Delegates must sign and submit the signed copy of the Girl Scouts Heart of the Hudson Delegate volunteer position description to their Service Unit Manager. The Service Unit  Manager must email the signed position description to delegates@girlscoutshh.org

All Delegates are voted to their three (3) year term at the Annual Meeting and begin their term immediately following that meeting. 

Delegate Recognition

In 2020, the Board adopted a new recognition pin for Delegates. This pin represents the important and vital role Delegates play in the council and in the governance process. For pin requirements, click here.

Annual Meeting

Voting members of the council are:

  • Delegates and Alternate Delegates elected by their service unit
  • Board Directors
  • Board Development Committee members
  • National Delegates and Alternates of voting age

Collectively, this group is known as Council Delegates.

The Annual Meeting is the yearly business meeting of the council. The time, date, and place are determined by the Board in accordance with the council's Bylaws. The Annual Meeting provides a vital opportunity for Council Delegates to be part of the influencing body on matters of importance to our council.

All Council Delegates should plan to attend the Annual Meeting, RSVP to the meeting invitation, and study the pre-meeting mailing.

Delegate Meetings

Delegate Meetings are held twice a year, in the Fall and Spring (following the Annual Meeting). These meetings may have more than one purpose, however, the meetings, in general, should improve Delegates' understanding of the policy-influencing process, allow for networking among Delegates, create a forum in which changes to policy or the need for a policy can be identified and proposals to make those changes can be developed and evaluated, and provide feedback on the implementation of new policies. 

Glossary/Girl Scout Governance Lingo

Advisory Group: A group established by the Board of Directors, which has the charge to study a particular subject in a specific amount of time and make recommendations to the Board of Directors.

Alternate Delegate: A registered Girl Scout, 16 years of age or older, elected from within the Service Unit to represent their members at Delegate Meetings, Special meetings of the council, and the Annual Meeting. This person is prepared to serve as a Service Unit Delegate if the elected delegate cannot continue with their duties during their term. In addition, the Alternate Delegate may vote at the Annual Meeting if the Service Unit Delegate is unable to attend. The Alternate Delegate shall perform all duties as specified in the Delegate volunteer position description.

Annual Meeting: The yearly business meeting of the council is attended by all Council Delegates. The Annual Meeting provides a vital opportunity for Council Delegates to be part of the influencing body on matters of importance to our council.

Board Committees and Task Forces and Advisory Groups: Advise the Board of Directors on plans and policies as defined in their work scope and responsibilities. They serve as a resource to the Board of Directors, other committees, and council staff. Implement work plans as delegated. 

Board Development Committee: Elected by Council Delegates at the Annual Meeting. This committee prepares the slate of nominations for Board Officers, the Board of Directors, Board Development Committee, and National Delegates and their Alternates (every three years). The slate of nominees is considered for election at the Annual Meeting. These volunteers are voting members of the council.  

Board of Directors: The ultimate governing body of the council. Under the leadership of the Board President, the Board maintains the integrity and purpose of Girl Scouting within the council's jurisdiction. The Board's responsibilities include influencing policy regarding council goals, issues affecting girls, issues affecting the business of the organization, strategic planning, financial oversight, and fund development. 

Blue Book: The Blue Book of Basic Documents, usually referred to as just the Blue Book, is the governance "bible" for Girl Scouts of the United States of America. It contains all the basic documents that indicate how Girl Scouting is governed. Contents include the Constitution, Bylaws, Policies, Credentials, Criteria, Standards, and the Congressional Charter. 

Bylaws: A blueprint or the rules of how the corporation functions. 

Charter: An agreement between a council and Girl Scouts of the United States of America.

Chief Executive Officer: The Chief Executive Officer (CEO) is paid staff hired by the Board of Directors to implement the strategic direction set by the Board.

Committee (or Standing Committee): Established by the Board of Directors for a specific, ongoing purpose.

Council: A corporation, chartered by Girl Scouts of the United States of America, organized for the purpose of developing, managing, and maintaining Girl Scouting within a defined geographic region. 

Council Delegates: A group made up of Service Unit Delegates and Alternates, Board of Directors, Board Development Committee members, National Delegates and Alternates, and Juliette Delegates-at-Large. They are elected voting members of the council who are registered Girl Scouts 16 years of age or older who perform all duties as specified in their position volunteer agreement and/or council Bylaws. 

Decision Influencing Volunteers: Governance volunteers with the responsibility of influencing the governance of the organization, without the responsibility for the final decision.

Delegate: See Council Delegates, Juliette Delegate-at-Large, Juliette Delegate-at-Large, National Delegate, Service Unit Delegate.

Delegate Meeting: A governance meeting held twice yearly in the fall and spring, attended by Service Unit Delegates, National Delegates, and Board Directors. 

Fiscal Year: The Girl Scout fiscal year is October 1 through September 30.

Girl Director: A registered Girl Scout, 16 years of age or older, elected at the Council Annual Meeting, who serves on the Board of Directors for a one (1) year term. She represents the girl membership across the council at the Board level by providing the girl voice to help influence council strategy and policy. 

GSUSA: Girl Scouts of the United States of America, Inc. 

Governance: The process by which the Board of Directors, led by the Board President, exercises its ultimate authority and fulfills its responsibility for furthering and ensuring the Girl Scout Mission; for the care, custody, and oversight of Girl Scouting within its jurisdiction; and for providing strategic direction and leadership for Girl Scouts Heart of the Hudson.

GSHH: Girl Scouts Heart of the Hudson, Inc. 

Jurisdiction: Geographic area established by the National Board of Directors for which a Girl Scout council is granted a charter.

Juliette Delegate-at-Large: A registered Juliette Girl Scout, 16 years of age or older, selected by the Board Development Committee to represent Juliette members at Delegate Meetings, special meetings of the council, and the Annual Meeting. This person acts as a link between Juliette membership and the Board of Directors in Strategy and policy matters and is a voting member of the council.

Management: Process by which the Chief Executive Officer carries out the strategic direction set by the Board of Directors by providing leadership and direction to employees and volunteers.

Member: A registered member of Girl Scouts of the United States of America through Girl Scouts Heart of the Hudson. 

Members of the Corporation: See Council Delegates

National Delegate: Elected at the council's Annual Meeting for a term of three (3) years to represent council at the National Council Session. They are voting members of the council and the National Council Session. 

Operational Issues: The day-to-day implementation of strategic decisions. Operational decisions usually have immediate (less than one year) results.

Operations: Activities required to carry out the integrated operating objectives of the council and performed by operational volunteers and/or employees, who are ultimately accountable to the Chief Executive Officer.

Policy: An established, binding course of action to be followed and the guiding principle of council operations.

Policy Influencing: The capacity to affect the determination of a definite course of action.

Policy Implementing: Operational carrying out of the determined courses of action.

Proposal for Annual Meeting: Issues submitted by a Corporate Member for consideration by the Corporation at the Annual Meeting.

Quorum: A quorum is a minimum number of members of a deliberative assembly (a body that uses parliamentary procedure, such as a legislature) necessary to conduct the business of that group.

Robert's Rules of Order: The informal, short title of a book containing rules of order intended to be adopted for use by a deliberative assembly (such as a board or committee meeting).

Service Unit: A geographic service delivery subdivision within the council.

Service Unit Delegate: A registered Girl Scout, 16 years of age or older, elected from within the service unit to represent the members of their service unit at Delegate Meetings, Special meetings of the council, and the Annual Meeting. This person acts as a link between the membership and the Board of Directors in strategy and policy matters and is a voting member of the council. Juliette Girl Scouts can also serve as Service Unit Delegates.

Slate: A list of nominees for elected governance positions.

Strategy/Policy Issues: Usually have longer-term results (more than one year). The focus of the SU Delegates is at the strategy/policy level.

Governance Documents
Delegate Newsletters
2021-2022 Delegate Calendar

Nov 8, 2021 Fall Delegate Meeting.

May 4, 2022 Annual Meeting

June 2, 2022 Spring Delegate Meeting

Nov 7, 2022 Fall Delegate Meeting